Abstract Submission

Invitation to Submit

We invite you to submit an abstract for consideration for the Australasian Association for Bioethics & Health Law Conference being held from 1 – 4 December 2024 in Sydney, NSW.

The conference is the region’s premier meeting bringing together academics, researchers, experts, professionals, and early career researchers to share their knowledge, insights, and innovations in Bioethics and Health Law. The conference offers meaningful exchanges, discussions, and networking with professionals across our region and internationally. This conference is a crucial platform for advancing knowledge, fostering collaboration, and promoting excellence in our diverse medical and legal communities.

We encourage you to take this opportunity to present your research, innovative programs, and significant findings to an engaged audience of professionals in the community. Presentations at the conference enrich the discussions and contribute to the growth of knowledge in our field.

We offer various presentation formats, including oral presentations, In-Conversation / Panel sessions and Rapid Fire Orals, to ensure a diverse and engaging program.

We encourage submissions from Aboriginal and Torres Strait Islander professionals, students, researchers, educators, and community workers, and from early-career professionals and researchers.

Presentations are encouraged to be focused on original research, case studies, frameworks, or practical applications relevant to the conference themes. Submissions will be reviewed by our program committee to ensure the selection of high-quality contributions for presentation.

To submit your abstract, please visit our submission portal on this website and follow the instructions provided. Please don’t hesitate to contact our conference managers, at mail@conferencedesign.com.au, if you have any questions.

We look forward to receiving your abstract and having you join us for an inspiring and stimulating conference.

Kind regards,

2024 AABHL Conference Committee

Submit an Abstract

Abstract Submission
Student Essay Prize
Submission Instructions
Presentation Formats
Presentation Streams
Review & Selection Process
Other Information

Important Dates

  • Call for Presentations Open
    June 2024
  • Call for Presentations Close
    15 August 2024
  • Presenter Registration Closes
    15 September 2024
  • Conference Starts 
    1 December 2024

Abstract Submission Instructions

All abstracts are submitted online via the portal above.

1. Prepare your Abstract

  • Title: Use a descriptive title of up to fifteen words that indicates the content of the abstract. Titles are printed in uppercase.
  • Authors:  Include the given name and family name of every contributing author, separated by a comma.
  • Affiliations: Include each author’s organization, suburb, state, and email address (optional). The presenter will be indicated in the program, not the abstract.
  • Abstract: Prepare a 250-word abstract for all presentation types including:
    • The purpose of the presentation
    • The nature and scope of the topic
    • The issue or problem under consideration
    • The outcome of the conclusion reached.

2. Corresponding Author

Open the submission portal and enter the contact details of the corresponding author.

3. Abstract Submission Details

You will need to enter the following details for each abstract you submit:

  • Presentation title (15 words)
  • Abstract (250 words)
  • Preferred presentation format
  • Preferred stream
  • Names of authors
  • Affiliations of authors
  • Indicate the presenter.
  • Short biography of the presenter (100 words)

Abstract Guidelines

  • Abstracts must be original; and have not been presented at previous AABHL Conferences.
  • You must declare a potential conflict of interest.
  • Ensure that your abstract is grammatically correct and free of other errors.
  • Use single spacing for all text.
  • Do not use abbreviations in the title of the abstract
  • When using abbreviations in the abstract, spell them out in full at the first mention
  • Capitalize the first letter in trade names.
  • Abstracts should NOT contain references, tables, or figures.
  • Accepted abstracts will appear exactly as submitted.
  • Industry representatives are welcome to submit an abstract for consideration, however, submissions that are commercially or sales-focused will not be considered

Presentation Streams

Select one of the following stream options when submitting your abstracts.

  1. Clinical Ethics
  2. Health Law
  3. Teaching Ethics
  4. Research and Innovation
  5. Public Health Law and Ethics
  6. Empirical Ethics
  7. Student and Early Career Researchers
  8.  Other

(Note: presentation streams are a guideline for programming purposes. If your abstract does not fit a specific stream, please select ‘other’)

Presenter Registration

All presenters must register for the conference and pay the appropriate registration fee. Presenters also need to meet their own travel and accommodation costs.

Correspondence

The submitting author will be the only point of contact for all communication regarding the abstract, including acceptance notification.

Travel Grants & Scholarships

Conference Support bursaries are available to AABHL Members. Find out more.

Presentation Formats

You are asked to note a preferred presentation format when submitting as there are limited places, particularly for oral presentations, the committee may request that you consider an alternative format. Authors will be advised and asked to confirm if they wish to present in the new format.

Oral Presentations*

Oral presentations will be a 15 minute oral presentation delivered live during the conference. Your presentation will be followed by a live Q&A session with the session chair.

  • Submission requires a 250 word abstract overview of the presentation.
  • A 15-minute presentation, including 3 minutes for questions.
  • All presenters participating in the session must register to attend the conference.

*Presenters that are less than 5 years PhD or in the industry are eligible for a special Early Career Oral Presentation session designed to support and mentor them.  Select the Early Career option when submitting.

Rapid Fire Presentations

These are shorter 5 minute oral presentations that will be scheduled in an appropriate session and followed by a brief live Q&A between the presenters and chair.

  • Submission requires a 250 word abstract overview of the presentation.
  • A 5-minute presentation
  • Group Q&A between presenters and session chair at end of stream
  • All presenters participating in the session must register to attend the conference.

In-Conversation / Panel Discussions

You are invited to submit a proposal for an in-conversation or panel session.  Each of these sessions will be dedicated to a topic and consist include 3-4 presenters or panellists. The session lead will be required to source presenters/panellists and build the session on their chosen topic.

In-conversation / panel sessions will be allocated 60 minutes each in the program. The lead will act as facilitator of this session. Each session should include a minimum of 20 minutes of their overall time to discussion.

  • Submission requires a 250 word abstract overview of the presentation, including:
    • The session topic
    • The facilitator’s name and affiliation
    • The panellists names, affiliations, and topics
    • Summary of planned presentations and facilitated discussion, including timings
  • All presenters participating in the session must register to attend the conference.

Review & Selection Process

Open Peer-Review

The Program Committee will peer review all submitted abstracts in open collaboration.

Selection Process

The Program Committee will allocate presentations to the program considering the score of the abstract, recommendations from reviewers, the author’s preference for presentation format, and the balance of the program.

Abstract authors will be notified of acceptance, rejection or change of format via email at the date specified above. Presenters are then required to confirm their acceptance and their participation in the conference. Unsuccessful abstracts submitted for oral presentation will be offered a rapid-fire presentation if the selection criteria are met. No correspondence will be entered into as to why individual abstracts did not receive an oral presentation.

Scoring

All submissions will be reviewed against set criteria to ensure consistency and fairness in the review process.

  • Relevance: The extent to which the abstract aligns with the conference theme or topics of interest.
  • Originality: The novelty and uniqueness of the research or ideas presented in the abstract.
  • Overall Quality: An assessment of the overall quality of the abstract, including its readability, coherence, and adherence to formatting guidelines.

Submission & Presentation Information

Authors’ Permission

By submitting an abstract all authors are deemed to have agreed to release the content to the conference organizers and give permission to publish the abstract and presentation in all conference publications including on the website, in the app and printed material.

Presenter Guidelines

A set of guidelines to assist presenters will be made available before the conference.

Cancellations or Change of Presenter

Please avoid late cancellations or changing the presenter as material will be pre-printed with the speaker’s name and organization and cannot be changed at a later date. If you need to cancel or change the presenter, please advise Conference Design at mail@conferencedesign.com.au as early as possible.

Disclosure Of Interest Statement

We recognize the considerable contribution that industry partners make to professional and research activities. We also recognize the need for transparency and the disclosure of potential conflicts of interest by acknowledging these relationships in publications and presentations. Where relevant, all authors must include a disclosure of interest statement in their abstract and if accepted in their presentation. For example, The Melon Institute and Metabolism Corp are funded by the University of Oxbridge, UK. No pharmaceutical grants were received in the development of this study.

Medical Technology Association of Australia Code of Practice

If your presentation refers to medical devices, your abstract and presentation must comply with the Medical Technology Association of Australia Code of Practice.

Speaker Biography

A brief biography of the presenter is to be provided when you submit your abstract. Biographies may include the presenter’s position, career details and major work achievements. Biographies should be written in the third person. If your abstract is accepted, your biography will be used when introducing you as a speaker at the conference.

Uploading Your Presentations and Posters

You will be sent links to upload your PowerPoint slides and posters via Drobox.

Permission for Material Presented

Please ensure you have documented permission to use any images, music or other content in your abstract and presentation. Do not include any images copied from the internet. Getty Images and other image agencies crawl the internet looking for images that have been copied without the appropriate licenses. You are liable for all copyright infringements that arise from your presentation.

 Copyright and Ownership of Material

All materials, including but not limited to presentations, slides, posters, abstracts, papers, and any other written or visual content presented at the event, are the intellectual property of us or the respective authors and presenters. The authors or presenters retain ownership rights to their materials.

Will People be Able to Record or Download My Presentation?

During the registration process, attendees agree to the conference Terms & Conditions, which include rules on unauthorized photography and recording of conference material. We cannot enforce this rule completely, so presenters should assume a participant may take unauthorized photographs, screenshots, audio, or video recordings. You may wish to adjust the content of your presentation accordingly. Presentations in the online portal and conference app are available only to view and cannot be downloaded.

Audio Visual Equipment Available

Each session room will be equipped with the following equipment:

  • A presentation laptop running Windows 10 or 11
  • Data projector
  • Screen
  • Lectern
  • Microphone, including sound for your presentation
  • A clicker to progress your slides
  • A laser pointer or mouse for pointing

All slides will be run from the presentation computer.

If you have a complex presentation, which includes multiple media files, we suggest you bring your laptop as a backup in case of difficulties loading your presentation.

If you use a Mac, have a complex presentation or require a specific or uncommon program, we suggest you bring your laptop as a backup in case of difficulties loading your presentation. You will need to arrange this in advance with the AV technicians. Please provide any specific audio-visual requirements to the Conference Secretariat at mail@conferencedesign.com.au.

PowerPoint Presentation Tips

  • All presentations should be in PowerPoint.
  • PowerPoint should be in a 16:9 aspect ratio.
  • Video and audio clips should be embedded in your slides rather than linked to external files.
  • There should be no more than 5 x 1-line bullet points per slide.
  • The optimum title text is 45 – 55 points and no smaller than 36 points.
  • Body text should be at least 26 points.
  • Avoid UPPERCASE letters as they are hard to read.
  • Please keep to the time limit of your presentation

Speaker Preparation Room

Please bring your presentation to the conference on a USB stick as a backup. Go to Speaker’s Preparation room at least 4 hours before or the day before your presentation. A technician will be available to load and check your presentation and to discuss any audio-visual queries you may have. If you are not providing slides for your presentation, please advise the AV technician in the Speaker’s Preparation room 4 hours before your session.

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